Artwork Guidelines for HOA & Subdivision Signs
Use these specs to avoid delays and get the cleanest result on entrance monuments, wayfinding, and amenity signage. If you’re unsure on any item, send what you have—our team will help prep files.
Helpful resources: Adobe color & print basics · Pantone color systems
Ready to submit artwork?
What to include
- Project details: size at final output, material if known, single/double-sided
- Colors: PMS numbers (e.g., Pantone Solid Coated) or CMYK builds
- Reference: a small proof PDF showing intended layout
File Prep Specs
- Preferred formats: PDF/X-1a or vector PDF/EPS with outlined fonts. AI (Illustrator) OK. PSD accepted if flattened.
- Fonts: convert all text to outlines (no live fonts). If you must send live text, include the .ttf/.otf.
- Images & resolution: 300 DPI at final size for small/medium signs; 150–200 DPI at final size is fine for large viewing distances.
- Color mode: CMYK or PMS spot colors. RGB will be converted and may shift.
- Bleed & safe: add 0.125″ bleed (small signs) or 0.25″ (large). Keep critical text/logos 0.25–0.5″ from edges.
- Cut/route paths (if needed): provide a vector path on its own layer/spot color named “CutContour”.
- Linked files: embed images or include “Links” folder when sending packaged AI files.
- Naming: Community_Project_Size_Date.ext (e.g., OakHill_MonumentPanel_24x36_2025-08-20.pdf).
- Proofing: we provide a production proof for sign-off; color chips can be produced for critical matches.
Note: We print exactly to your approved proof and color specs unless design changes are requested.
For best accuracy, specify Pantone Solid Coated numbers or provide CMYK builds. Screen (RGB) previews will not perfectly match final print or painted finishes.
We recommend vector files such as AI, EPS, or PDF for the sharpest results. High-resolution JPGs, PNGs, or TIFFs may also be used, but vector ensures scalability without losing quality. For large format signs, artwork should be at least 150 dpi at full size. For smaller items, 300 dpi is preferred to keep images sharp and readable. All print files should be in CMYK color mode, since digital screens display in RGB. Converting to CMYK before sending helps ensure colors match your final printed sign more accurately. Yes. Please either outline your fonts before sending or include the font files. This prevents text from shifting or substituting during production. Yes. We provide a digital proof for your approval before production. This step ensures spelling, layout, and colors are correct before final printing. No problem. Our design team can prepare or recreate artwork from your logo, sketch, or idea. We’ll make sure it meets production standards for best results. Yes. We use Pantone and paint chip matching when needed to align with your brand standards or HOA logo colors. Screen colors may vary, so physical samples are the most accurate reference.
Color References
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Artwork Guidelines FAQs
Ready to send files or need a template?
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